I’ve stuck pretty rigidly to my GTD plan these past two weeks and I can really feel a difference in my stress level and my ability to feel like I’m on top of everything on my plate.
I’ve modified my toodledo system a tiny bit. Previously I mentioned that I had 4 folders set up in toodledo:
- Someday / Maybe
This worked for a little while, but I soon found that my Projects folder was getting a bit overrun, so I decided to change Projects to Areas of Focus. This lets me separate the areas where I don’t have any overlap to allow me to focus better.
My folder structure now looks like:
- Focus – Work
- Focus – Home
- Focus – Animator Friendly Rigging
- Someday / Maybe
As you can see I also added a Calendar folder. This is where I’m keeping things like birthdays and other events that I want to find quickly and easily.
What’s really been helping me keep on track however is being SUPER diligent about not letting my email inbox balloon out of control. My goal is to get it to zero every night, but that’s not always possible to do before heading home to be with the family.
That means I also don’t skim through and start reading my work emails until I get into work in the morning (or sit down at the computer at night) and have time to process everything.
I absolute refuse to let an email sit in my inbox read. If it’s sitting there, and I’ve read it, I force myself to make a decision on it. Is it a task? Is it an action? Do I need to read it later and figure out what I’m going to do with it? Even if that last option is the one I need to do, I make it a project, drag it to my Active folder in outlook, and then make a task in toodledo to read the email and process it.
This works for my physical inbox as well. I spent a good 4 hours on Saturday going through my entire office and cleaning up all my old files, todo notes, etc. I got everything current, emptied my inbox, and made sure to have a good clean space that’s enjoyable to sit in.
It’s amazing how just having a clean area and a clean inbox can allow you to focus 100% on a task at hand and really plow through it.
I think I’m totally hooked!
Now.. I still wish I had a cleaner UI for toodledo.. it’s okay, but check this out.. has anyone used smartytask?
It looks super slick.. I’d love to give it a try, but 100 bucks a year is a little steep. 🙂